Ever wonder what happened to the four-hour meeting just last week?
If you can’t remember, then the four hours were a waste.
But in the age of IA — Intelligence Applied — we can act on this insight:
AI knows.
Not because it replaces us — but because it helps us remember, refine, and rethink what really happened.
Why Most Meetings Fail
We enter meetings full of intention but leave with confusion.
The reason is not laziness. It’s neurology.
Our brains are wired for Selective Attention, Retention, and Distortion —
the very processes that let us survive also make us forget.
- Selective Attention filters what we notice.
- Retention fades over time.
- Distortion rewrites details based on emotion or bias.
After one week, we remember barely 25% of what was discussed (Based on a Purdue University study)
That’s not inefficiency — that’s human design.
The CraZYx Accuracy Ladder
To turn minutes into mastery, we need to design around our limits.
Here’s the ladder I use to transform every meeting into insight that lasts:
| Data Type | Source | Description | Initial Accuracy | Retention After 1 Week |
|---|---|---|---|---|
| Primary | Live Experience (Memory / Notes) | What we recall from attending the meeting. Real, but filtered by attention and emotion. | 95% | 20–25% |
| Secondary | Transcript (Zoom Pro) | Text version of what was said, accurate even in Taglish conversations. | 90% | 85–90% |
| Tertiary (12-page AI Summary) | AI-generated (NotebookLM / ChatGPT) | Condensed but rich in context. | 85% | 75–80% |
| Tertiary (3-page Brief) | Highly compressed executive summary. | 55% | 50–55% | |
| Interactive AI Chat with Transcript | NotebookLM or ChatGPT “chat with source.” | Direct engagement that keeps context intact. | 85% | ≈90% |
The insight is simple: shorter isn’t always smarter.
A one-page summary might look efficient, but it loses meaning.
The goal isn’t to shorten the data — it’s to sharpen the insight.
From Memory to Mastery with AI
In my 15-minute video demo, I show how a simple workflow can make every meeting meaningful:
- Record the session – use Zoom Pro or any reliable platform.
- Download the transcript – your digital memory with speaker labels.
- Upload to NotebookLM – let AI summarize, highlight, or answer questions.
- Chat with your meeting – ask “What were our next steps?” or “What did the client request?”
- Share insights instantly – generate briefing documents or action items for your team.
What used to take four hours to recall now takes four minutes to review — with 90% accuracy.
This is how we move from Selective Attention to Sustained Awareness, from reaction to reflection, from talk to transformation.
This 15 minute video demo shows how this is now being done in my business classes at the Ateneo. With a few modifications, this is also useful for business clients.
🎥 Watch the full 15-minute demo on Youtube or click below
The CraZYx Way: Simplify. Apply. Multiply.
- Simplify the system: automate transcripts and summaries.
- Apply AI to brief, clarify, and synthesize meaning.
- Multiply the value: share, question, and improve decisions across your organization.
When we combine human intuition with machine precision, we stop wasting time and start mastering it.
Final Insight
AI doesn’t just “know what we did last meeting.”
It helps us remember what matters, understand why it matters, and act while it still matters.
From 25% recall to 90% clarity — that’s not automation.
That’s Intelligence Applied.
See how AI turns conversations into clarity and minutes into mastery.
📖 Read more CraZYx insights at
👉 https://bongdeungria.com/why-most-meetings-fail-and-how-to-fix-with-ai/
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